EVENTS

ABOUT THE EVENT COORDINATION DEPARTMENT

The RHSWSA Club Event Coordination Department is a sub-department of the Administration Department and works closely alongside it to plan, organize, and execute a variety of events and activities for the club. The Event Coordinator plays a crucial role in supporting the club president and collaborating with the administrative team to ensure that each event aligns with the club’s goals, values, and vision.

Key Responsibilities

• Event Planning: The Event Coordinator works with the president and other stakeholders to conceptualize, plan, and schedule events that serve the club’s goals and interests.
• Logistics Management: Coordinates the logistics for each event, including venue selection, vendor management, staffing, and transportation.
• Budgeting and Resource Allocation: Ensures that all events are executed within budget, securing necessary resources, materials, and supplies.
• Collaboration with Other Departments: Works with the PR and Volunteer Departments to promote events and engage the community.
• Event Execution: Oversees on-site event management, ensuring that everything runs smoothly and any issues are addressed in real-time.
• Post-Event Evaluation: After each event, the Event Coordinator evaluates the event’s success, collects feedback, and identifies areas for improvement.
  

As a sub-department of the Administration Department, the Event Coordination Department is integral to the overall success of RHSWSA’s programming, ensuring every event is executed smoothly and meets the expectations of the club and its community. The collaboration between the two departments ensures that events are well-planned, efficiently executed, and aligned with the club’s mission.